All cancellations must be submitted in writing via email to director@llssa.org. Verbal cancellations will not be accepted. 

Cancellations Made 30 or More Days Before the Event: 

• Vendors will receive a full refund minus a $50 administrative fee to cover processing costs. 

Cancellations Made 14 – 29 Days Before the Event: 

• Vendors will receive a 50% refund. 

Cancellations Made Less Than 14 Days Before the Event: 

• No refund will be issued if cancellation is not made 14 days prior to the start of the event as commitments have already been finalized with the venue. 

If the event is postponed or canceled due to circumstances beyond LLSSA’s control (e.g., natural disasters, government restrictions, public health emergencies), the association will notify all vendors promptly. Refunds or credits toward a future event will be evaluated on a case-by-case basis. 

Vendor registration is transferable to another representative from the same company at no additional cost. Written notification of the change must be sent to director@llssa.org at least 7 business days before the event. 

Certain fees, such as electricity, internet, or additional services purchased through third-party vendors, may not be refundable. Vendors are encouraged to review the terms of these services separately. 

By registering for the LLSSA Event, vendors agree to adhere to this cancellation policy.